QypuSample report · demo data

This is a fictional business. The numbers are demo data. Nothing here is from a real customer. Sign proposals and connect your own systems after you get started free.

Synthetic example · invented business and numbers
qypu Discovery · Corvo Studio (fictional) · 10-49 staff

First insight · within 48 hours of connecting

We found that you may be able to save €2,380 to €2,990 a year and bill €320 to €2,570 of work now.

From 90 days of your own records. Every number links to the record it came from.

What we found

Also check before you pay (1)

  • Supplier bank details changed · €0 open
€1,620 to €1,790 a year[12][13][14][15][16][17]and 8 more
CONFIRMED

Tools you pay for twice

You pay for Dropbox and Google Workspace for file storage. You may be able to drop Dropbox.

Why we think this

Two tools for file storage, each paid in 2 or more months. Dropbox costs €1,620 a year. 4 of 9 Dropbox seats show no sign-in in 30 days. 1 of 12 Google Workspace seats shows no sign-in in 30 days.

How sure: high. Paid in every month of the window, and sign-in data agrees

What would change our mind: Tell us if Dropbox is required by a client, or holds files you must keep.

Sources: Xero, Vendor admin, Google admin[12][13][14][15][16][17]and 20 more

€320 to €1,520[2][38][39][40][41][42]and 2 more
CONFIRMED

Work you may not have billed

You met Atlas Cycling for 16 hours in September and have not invoiced them since.

Why we think this

2 meetings with Atlas Cycling add up to 16 hours, over our 4-hour line, with no invoice that month or the next. At your stated rate of €95 an hour, that may be €1,520. €320 of costs you paid for them is marked billable and not yet recharged.

How sure: high. You told us you bill this client by the hour

What would change our mind: Tell us if Atlas Cycling pays a fixed fee or a retainer, or if these meetings were not billable.

Sources: Xero, Google Calendar[2][38][39][40][41][42]and 2 more

€0 to €1,050[45][46][47][48][49][50]and 1 more
CONFIRMED

Work you may not have billed

You met Harbour & Pine for 11 hours in September and have not invoiced them since.

Why we think this

7 meetings with Harbour & Pine add up to 11 hours, over our 4-hour line, with no invoice that month or the next. At your stated rate of €95 an hour, that may be €1,050.

How sure: high. You told us you bill this client by the hour

What would change our mind: Tell us if Harbour & Pine pays a fixed fee or a retainer, or if these meetings were not billable.

Sources: Google Calendar[45][46][47][48][49][50]and 1 more

What we looked at, and what we could not see

What we looked at

  • Gmail3 records
  • Google Admin1 records
  • Google Calendar24 records
  • Vendor admin4 records
  • Xero188 records

What we could not see

  • We did not read any email text or attachments, only sender domains and dates.
  • We did not read meeting titles, notes, or who attended, only client email domains and lengths.
  • We never see full bank account numbers, only the last 4 characters.
  • We saw no bank lines, so tools paid by card may be missing.
  • We saw no payroll.

What we checked and ruled out (6)

  • Duplicate toolsBitwarden: billed only once, so too early to call.
  • Duplicate toolsBasecamp: you told us it is needed.
  • Bank changePapelaria Norte: you already confirmed it.
  • Unbilled workOne look-alike: a personal email address.
  • Unbilled workOficina Verde: on a fixed fee or retainer.
  • Slow payerNinho Bakery: late on fewer than 2 of their last 3 invoices.

We show these so you can see we did not invent urgency.

Sources

  1. [1]Bill: unpaid amount on open bills to this supplier (2 records).Xero · Bill · bill-00163, bill-00164 · read 10 Oct, 10:55
  2. [4]Supplier bank detail: a different keyed hash for the same supplier.Xero · Supplier bank detail · supplierbankdetail-00022 · read 10 Oct, 10:55
  3. [7]Supplier bank detail: unpaid amount on open bills to this supplier (2 records).Xero · Supplier bank detail · supplierbankdetail-00025, supplierbankdetail-00026 · read 10 Oct, 10:55
  4. [12]Bill: the cheaper duplicate's annual cost, rounded down to 10 (12 records).Xero · Bill · bill-00027, bill-00038, bill-00049 and 9 more · read 10 Oct, 10:55
  5. [24]Seat sign-in: low plus unused seats x seat price x 12, rounded up to 10.Vendor admin · Seat sign-in · seatusage-00189 · read 10 Oct, 10:55
  6. [25]Seat sign-in: low plus unused seats x seat price x 12, rounded up to 10.Google admin · Seat sign-in · seatusage-00190 · read 10 Oct, 10:55
  7. [26]Bill: average paid per billing month x 12 (12 records).Xero · Bill · bill-00028, bill-00039, bill-00050 and 9 more · read 10 Oct, 10:55
  8. [38]Calendar event: meeting hours x hourly rate, rounded up to 10 (2 records).Google Calendar · Calendar event · calendarevent-00201, calendarevent-00202 · read 10 Oct, 10:55
  9. [40]Time entry: meeting hours x hourly rate, rounded up to 10 (5 records).Xero · Time entry · timeentry-00183, timeentry-00184, timeentry-00185 and 2 more · read 10 Oct, 10:55
  10. [45]Calendar event: billable expenses not rebilled, rounded down to 10 (7 records).Google Calendar · Calendar event · calendarevent-00194, calendarevent-00195, calendarevent-00196 and 4 more · read 10 Oct, 10:55

The more of your team takes part, the sharper next week's report.