QypuSample report · demo data

This is a fictional business. The numbers are demo data. Nothing here is from a real customer. Sign proposals and connect your own systems after you get started free.

Synthetic example · invented business and numbers
qypu Discovery · Ashgrove Kitchens (fictional) · 10-49 staff

First insight · within 48 hours of connecting

We found that you may be able to bill €13,370 to €23,500 of work now and free up to €22,800 held in slow stock.

From 90 days of your own records. Every number links to the record it came from.

What we found

€13,370 to €23,500[239][240][241][242][243][244]and 4 more
SINGLE-SOURCE

Accepted quotes with no invoice

7 accepted quotes worth €23,500 have no invoice yet; the oldest was accepted on 12 June.

Quotes in the last 12 months
  • Sent95 · €2,011,070
  • Accepted48 · €933,040
  • Invoiced37 · €812,320
  • Paid36 · €777,550
Accepted, not invoiced, by age
  • 30 to 60 days3 · €8,650
  • 61 to 90 days2 · €7,600
  • Over 90 days2 · €7,250
Show as a table
Accepted quotes with no invoice
QuoteCustomerAcceptedQuote totalNot invoicedWork logged
Q-1033a customer or supplier2026-06-12€4,860€4,860Yes
Q-1034Moycullen Builders2026-07-04€2,390€2,390Yes
Q-1035a customer or supplier2026-07-25€6,120€6,120Yes
Q-1036a customer or supplier2026-08-05€1,480€1,480No
Q-1037Barna Living2026-08-19€3,750€3,750No
Q-1038a customer or supplier2026-08-30€2,960€2,960No
Q-1039a customer or supplier2026-09-04€1,940€1,940No
Why we think this

3 of these jobs already have costs or time logged, so the work has started or finished: that is €13,370. The rest were accepted over a month ago with nothing invoiced.

How sure: medium. Some jobs have no costs logged, so they may not have started.

What would change our mind: Jobs that were cancelled, or invoices raised outside your accounting system.

Sources: Xero[239][240][241][242][243][244]and 4 more

€7,930 to €22,800 at cost[1][2][3][4][5][6]and 32 more
CONFIRMED

Stock that has not moved

€22,797 of stock has not sold in six months; 14 lines have not moved in a year.

  • Sold in 90 days374 lines · €491,519
  • 91 to 179 days0 lines · €0
  • 180 to 364 days24 lines · €14,859
  • A year or more14 lines · €7,938
  • Older, excluded4 lines · €7,046
Stock at cost, by time since each line last sold or was used on a job. Hatched: not moved in six months.
Show as a table
Stock at cost by time since last sale or use
Time since last saleLinesValue at cost
Sold in the last 90 days374€491,519
91 to 179 days0€0
180 to 364 days24€14,859
A year or more14€7,938
Older, but bought recently, held on purpose, or seasonal4€7,046
Why we think this

38 stock lines have had no sale and no use on a job in six months, and none were bought recently. They are 4.4% of your stock at cost. Holding them costs about €4,559 to €6,839 a year.

How sure: high. Quantities and costs come straight from your stock records.

What would change our mind: Spares or stock you keep on purpose, or lines that only sell at certain times of year.

Sources: Xero[1][2][3][4][5][6]and 232 more

€10,300 overdue[249][250]
CONFIRMED

Cash tied up in late invoices

€10,300 is overdue by more than 30 days. 1 customer pays late most of the time.

Why we think this

These customers paid more than 15 days after terms on 2 or more of their last 3 invoices. Salthill Developments was late on 3 of 3 and owes €10,300 past due. In all, €10,300 is overdue.

How sure: high. Dates and amounts come straight from your invoices

What would change our mind: Tell us if you agreed longer terms with a customer; we will stop counting them as late.

Sources: Xero[249][250][251]

What we looked at, and what we could not see

What we looked at

  • Cin7676 records
  • Gmail171 records
  • Xero7,597 records

What we could not see

  • We did not read any email text or attachments, only sender domains and dates.
  • We did not read meeting titles, notes, or who attended, only client email domains and lengths.
  • We never see full bank account numbers, only the last 4 characters.
  • We saw no bank lines, so tools paid by card may be missing.
  • We saw no payroll.
  • Sell-outs need daily stock history, which starts when you connect. They appear from your first monthly report.
  • We never read line descriptions or notes, only item codes, quantities, and amounts.

What we checked and ruled out (9)

  • Over the POBurren Stone: they already sent a credit note.
  • Duplicate billGalway Van Leasing: the same amount every month, a subscription, not a duplicate.
  • Quote not invoicedCorrib Lettings: replaced by a later quote that was invoiced.
  • Quote not invoiceda customer or supplier: billed in stages, on plan.
  • Over the quoteOne look-alike: kept out of your totals until you tell us extra work is billable.
  • Slow stockOne look-alike: you keep it on purpose.
  • Slow stockOne look-alike: it sells at this time of year.
  • Slow stockOne look-alike: no cost price, so we cannot value it.
  • Write-downOne look-alike: your team gave a reason, such as damage or use on a job.

We show these so you can see we did not invent urgency.

Sources

  1. [1]Stock item: cost of items with no movement in 365 days, rounded down to 10 (14 records).Xero · Stock item · item-00331, item-00334, item-00337 and 11 more · read 10 Oct, 10:55
  2. [15]Stock item: cost of items with no movement in 180 days, rounded up to 10 (24 records).Xero · Stock item · item-00373, item-00376, item-00379 and 21 more · read 10 Oct, 10:55
  3. [39]Stock item item-00091 (200 records).Xero · Stock item · item-00091, item-00092, item-00093 and 197 more · read 10 Oct, 10:55
  4. [239]Quote: quote total minus invoiced, where costs or time show the work was done, rounded down to 10 (3 records).Xero · Quote · quote-07657, quote-07659, quote-07661 · read 10 Oct, 10:55
  5. [240]Job: quote total minus invoiced, where costs or time show the work was done, rounded down to 10 (3 records).Xero · Job · project-07658, project-07660, project-07662 · read 10 Oct, 10:55
  6. [245]Quote: plus every other accepted quote older than 30 days, rounded up to 10 (4 records).Xero · Quote · quote-07663, quote-07664, quote-07665 and 1 more · read 10 Oct, 10:55
  7. [249]Invoice: overdue by more than 30 days, rounded down to 10 (2 records).Xero · Invoice · salesinvoice-07655, salesinvoice-07656 · read 10 Oct, 10:55
  8. [251]Invoice: threshold.Xero · Invoice · salesinvoice-07626 · read 10 Oct, 10:55

Were the jobs with no costs logged finished? Do you keep any of the slow stock lines on purpose? Each answer can change these numbers.